Swellendam Municipality
Provision of an integrated software solution for an electronic records document management system and other related services for three (3) years.
Tender summary
What the opportunity covers, where the work is expected and the deadline to note.
Swellendam Municipality is inviting eligible suppliers to respond to tender SMT01-26-27 for pROVISION OF AN INTEGRATED SOFTWARE SOLUTION FOR AN ELECTRONIC RECORDS DOCUMENT MANAGEMENT SYSTEM AND OTHER RELATED SERVICES FOR THREE (3) YEARS..
The opportunity is listed for Western Cape, with delivery or work expected at 11 Lind Street – Swellendam – Swellendam – 6740.
Submissions close on 4 September 2026 at 13:00 SAST. Late responses may not be accepted.
A briefing session is scheduled for 1 January 0001 at 01:52 SAST at N/A.
Key tender details
- Department
- Swellendam Municipality
- Category
- Services: General
- Industry
- Information Technology
- Procurement method
- Request for Bid(Open-Tender)
- Budget
- Not disclosed
- Delivery location
- 11 Lind Street - Swellendam - Swellendam - 6740
- Closing date
- 4 September 2026, 13:00 SAST
- Reference
- SMT01-26-27
Briefing session
Non-compulsory or not stated as compulsory
1 January 0001, 01:52 SAST
N/A
Official tender documents
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Requirements to review
Confirm every administrative, technical, experience and registration requirement stated by the procuring institution.
Special conditions
• Bidders must pass the compliance test to be eligible for further evaluation. • Bidder must score a minimum functionality score of 70%.
Tips for better tender bidding
Use this practical checklist alongside the official tender documents. The procuring institution's published requirements always take priority.
- 1
Build a compliance checklist first
List every returnable schedule, declaration, registration and signature required. Mark each item complete before packaging the bid.
- 2
Answer the stated evaluation criteria
Structure the response around the scoring criteria and provide specific evidence for each claim instead of relying on general company information.
- 3
Price consistently
Check calculations, VAT treatment, totals and the pricing schedule. Make sure figures agree everywhere they appear in the submission.
- 4
Use relevant proof
Include only verifiable experience, references, qualifications and capacity that directly support the work requested.
- 5
Plan for the deadline
Aim to submit early enough to handle portal, courier or document-format problems. Late bids are commonly excluded.
- 6
Do a final independent review
Ask someone who did not prepare the response to check completeness, clarity, signatures and packaging against the official instructions.
These are general preparation tips, not a substitute for the official conditions of bid.
Tender information is republished from the South African National Treasury eTender Publication Portal. Always confirm requirements, dates and submission instructions on the official source before responding.