Koukamma Municipality
Provision of fuel card management system & vehicle tracking services for a period of 3 years
Tender summary
What the opportunity covers, where the work is expected and the deadline to note.
Koukamma Municipality is inviting eligible suppliers to respond to tender Bid 10/2026 for pROVISION OF FUEL CARD MANAGEMENT SYSTEM & VEHICLE TRACKING SERVICES FOR A PERIOD OF 3 YEARS.
The opportunity is listed for Eastern Cape, with delivery or work expected at 05 KEET STREET – KAREEDOUW – KAREEDOUW – 6400.
Submissions close on 11 September 2026 at 13:00 SAST. Late responses may not be accepted.
A compulsory briefing session is scheduled for 14 August 2026 at 13:00 SAST at MUNICIPAL LIBRARY. 05 KEET STREET, KAREEDOUW, 6400..
Key tender details
- Department
- Koukamma Municipality
- Category
- Services: General
- Industry
- Transport and Logistics
- Procurement method
- Request for Bid(Open-Tender)
- Budget
- Not disclosed
- Delivery location
- 05 KEET STREET - KAREEDOUW - KAREEDOUW - 6400
- Closing date
- 11 September 2026, 13:00 SAST
- Reference
- Bid 10/2026
Briefing session
Compulsory
14 August 2026, 13:00 SAST
MUNICIPAL LIBRARY. 05 KEET STREET, KAREEDOUW, 6400.
Official tender documents
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Requirements to review
Confirm every administrative, technical, experience and registration requirement stated by the procuring institution.
Special conditions
The bidder must meet all the following minimum requirements: 1. Experience in Projects - Must have at least 2 completed projects in Fleet management systems (Provision of Vehicle Tracking Services & Provision for Card Management System). 2. Key Personnel - Contract Manager Must have a post matric qualification in Transport/ Logistics / Mechanical Engineering / Fleet Management/Finance/ SCM or Economics 5 years’ relevant experience. 3. Proof of the ability to provide an Automated Fuel Management Solution. 4. Registration with ICASA (attach a valid registration certificate) 5. Registration with VESA (attach a valid registration certificate)
Tips for better tender bidding
Use this practical checklist alongside the official tender documents. The procuring institution's published requirements always take priority.
- 1
Build a compliance checklist first
List every returnable schedule, declaration, registration and signature required. Mark each item complete before packaging the bid.
- 2
Answer the stated evaluation criteria
Structure the response around the scoring criteria and provide specific evidence for each claim instead of relying on general company information.
- 3
Price consistently
Check calculations, VAT treatment, totals and the pricing schedule. Make sure figures agree everywhere they appear in the submission.
- 4
Use relevant proof
Include only verifiable experience, references, qualifications and capacity that directly support the work requested.
- 5
Plan for the deadline
Aim to submit early enough to handle portal, courier or document-format problems. Late bids are commonly excluded.
- 6
Do a final independent review
Ask someone who did not prepare the response to check completeness, clarity, signatures and packaging against the official instructions.
These are general preparation tips, not a substitute for the official conditions of bid.
Tender information is republished from the South African National Treasury eTender Publication Portal. Always confirm requirements, dates and submission instructions on the official source before responding.